Special Assistant to the CEO

About LearnerStudio:
LearnerStudio is a nonprofit intermediary strategically accelerating progress toward a flexible, rigorous, equitable, and learner-centered education system so all our young people are inspired and prepared to thrive in life, career, problem-solving, and citizenship. LearnerStudio exists to accelerate systems change, by rallying the necessary people, ideas and resources toward this critical moment of opportunity, through both an ecosystem and entrepreneurial venture strategy.

The problem we are addressing: We are at a critical moment of inflection for education in America. Because of a historic confluence of factors-- including the COVID pandemic, a reckoning with systemic injustice and a hyper-acceleration of innovation in technology--there is a new urgency to reimagine our industrial education system.  We are in a moment of opportunity to re-architect an $800BN education industry to become a system that truly inspires and prepares our young people to thrive in life, careers in the age of AI, and our diverse democracy. Many important organizations and leaders have been paving the way for this moment, but the whole is not yet greater than the sum of its parts, and this opportunity could be lost if we do not act boldly. Without intentional effort, this transformative process may fail to balance the needs of individuals and public common good.

Position Overview:
We seek a highly organized, entrepreneurial, and action-oriented Special Assistant to provide critical support to our CEO and Founder. Reporting to and collaborating closely with the CEO, the Special Assistant will play a vital role in enabling her to do her best work and advance the highest impact projects. In this role, you will be a key player in ensuring the CEO is as effective as possible with internal and external stakeholders, the smooth operation of executive duties, coordinating key administrative functions, and supporting the CEO's external affairs and thought leadership initiatives. The successful candidate will be an experienced Special Assistant who can anticipate needs, learn quickly, navigate ambiguity, ruthlessly prioritize, develop trusting relationships, and work independently in a fast-paced environment.

Key Responsibilities:
Administrative Support:

• Manage the CEO's calendars, including scheduling meetings, appointments, travel
• Manage the CEO’s email inbox, prioritizing, archiving, and responding as appropriate
• Coordinate complex travel arrangements, including itineraries, bookings, and logistics
• Prepare and submit expense reports in a timely and accurate manner
• Track work commitments for the CEO and ensure appropriate prioritization and time allocation during working hours
• Organize and communicate materials for the CEO to ensure she is prepared, informed,  and punctual for all engagements
• Interact with a diverse set of advisors and collaborators across the CEO’s network, maintaining relationships and contact information
• Assist in coordinating meetings, drafting and elevating follow-ups and action items
• Help prepare materials and facilitate preparation time for high-stakes meetings and events

• Execute special projects as needed including, support for the CEO's thought leadership initiatives
• Synthesize and analyze information to use in internal summary reports/presentations; develop, maintain, and continuously improve reports and tracking systems to ensure information is up to date.
• Assist in background information collection and CEO preparation for events, conferences, speaking engagements, articles, and presentations
• Attend relevant meetings with the CEO to capture key information; synthesize and distribute relevant information to a broad audience

• Bachelor's degree or equivalent relevant work experience
• 5 or more years of experience successfully supporting executive entrepreneurs
• Working in a fast-paced, often changing environment with efficiency and accuracy
• Discretion, tact, and good judgment in handling sensitive matters and confidential information; high level of professionalism and emotional intelligence
• Exceptional organizational skills with a strong attention to detail and ability to learn quickly
• Strong written, verbal, and multimedia communication skills
• Ability to prioritize tasks and manage multiple projects simultaneously
• Strong proactive problem-solving skills and motivation to help others operate at their highest level
• Ability to work effectively under pressure and meet deadlines; flexibility to pivot quickly in a dynamic environment
• Strong interpersonal skills , ability to interact with diverse stakeholders and manage quality relationships
• Ability to travel to in-person meetings in various US cities (at least quarterly)
• Excitement to meet and support innovators in learning and education with a learners stance when encountering new information or tasks

• Experience in the nonprofit sector, philanthropy or fundraising
• Proficiency in travel booking and expense management systems
• Familiarity with CRM or project management platforms (i.e. Salesforce, Asana, etc.)
• Advanced proficiency in Microsoft Office Suite and Google Workspace

Salary and Benefits: The salary range for this position is $73,000 - $87,375. The specific salary will be commensurate with qualifications and experience.  Benefits include health insurance, retirement plan, holiday and vacation time, professional development opportunities, remote work environment, and a supportive and inclusive work environment.

LearnerStudio is an Equal Opportunity employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity or any other factor protected by applicable federal, state, or local laws.